Open Licensing Policy Implementation

Policy Summary

SBCTC’s Open Licensing Policy states that all educational resources and knowledge produced through competitive grants facilitated or managed by the SBCTC will carry a Creative Commons Attribution License.

Implementation Guidelines

Each Ed division unit is responsible for releasing the grant works that flow through the division under a Creative Commons Attribution License. SBCTC eLearning will provide support (training, consultation, and troubleshooting) throughout the entire process. All Ed division units will designate a staff person responsible for open licensing of grant funded work.

Getting Ready
- Complete the How to Use OER training, a 2-week online training provided by SBCTC eLearning.
- Review the guidelines on this page.

Contracting

Create a license statement and copyright statement, and add them to the contracts, grant agreements, and/or Online Grants Management System (OGMS). SBCTC eLearning will be happy to assist in drafting the language. Some examples:

I understand that the State Board owns the copyright of any material produced under the terms of this grant.
I understand that any material produced under the terms of this grant must be released under a Creative Commons attribution.
I understand that at least one member of the grant project is required to complete How to Use OER training provided by SBCTC (or provide evidence that they have already completed it).
Provide a grant guide that includes information about CC licensing requirements. Please see take a look at this example: ATL Faculty Learning Community Grant Guidelines (p.2).

Training
- Organize an OER training opportunity for all grantees to help them understand the CC licensing requirement. SBCTC eLearning will be happy to provide a webinar or special training session for each project cohort.
- It is strongly recommended that at least one member of the grant project completes SBCTC’s “How to Use OER” training (unless the designated staff member is comfortable enough to provide the training themselves).

Sharing
- Ensure that the grantees will create digital artifacts that can be shared. Digital artifacts include curriculum created, a compilation of resources used/discovered/collected over the course of the grant work, webpage(s), blog(s), marketing material (brochures/posters), research reports written based on the grant work, etc. Digital artifacts do not need to include meeting notes, emails, or other informal materials created/used during the process.
- Store the materials where they can be easily accessed by the public.For example, on SBCTC’s website, or in Google Drive
- Add the licensing statement to the repository. SBCTC eLearning will be happy to assist in drafting the language.

Reporting

Fill out the online Open Policy Reporting form with a link to the digital artifact and it’s license type.